Checklist

Inclusion & Feedback Practices: Meeting Norms Checklist

An interactive checklist to choose, trial, assign owners for, and reflect on simple meeting norms that increase participation and constructive feedback.

Interactive Tool

Inclusion & Feedback Practices: Meeting Norms Checklist

Use this checklist to choose simple, practical meeting norms that increase participation and constructive feedback. Check norms you plan to use, assign an owner, add notes, and save responses to track progress. Adapt any item to your context and run short pilots to see what works for your team.

Send a brief agenda at least 24 hours before the meeting; include decisions needed and time estimates.
Person responsible for sending agendas.
Invite each participant to speak in turn on key topics to surface quieter voices.
Facilitator or organizer who will run the round-robin.
Use a simple tool (chat, form, anonymous note) so people can share candid feedback after the meeting.
Person who will monitor and summarize anonymous responses.
Optional examples you can use (e.g. 'I'd like to hear from people who haven't spoken yet').
Describe another norm you'd like to try in your meetings.
How often you intend to use the selected norms.
If piloting, how many weeks?
Quickly rate how safe people felt sharing ideas.
Select Yes if used in a meeting within the last month.
Assignable actions to improve inclusion (owners, dates).
What worked, what didn't, suggestions for adapting norms.
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