Tool

Vendor Evaluation Scorecard & Contract Checklist

An interactive, saveable vendor evaluation form that standardizes scoring across capabilities, security, data handling, SLAs, and commercial terms; includes a contract-clause checklist and space for red-line requests and negotiation notes.

Interactive Tool

Vendor Evaluation Scorecard & Contract Checklist

Use this scorecard to evaluate AI vendors objectively, collect consistent procurement data, and capture contract protections you want to request. Enter scores, set category weights, record required contract clauses, and save negotiation notes. Guidance is included to help prioritize risks related to data, security, model behavior, and commercial terms.

Full legal name of the vendor or provider.
Name of product, SaaS offering, model, or service under review.
Person completing this scorecard.
YYYY-MM-DD or free text date.
How well does the product meet functional requirements? (1 = poor, 5 = excellent)
1.0 10.0
Relative importance of this category (0–100). Recommended combined weights = 100.
Assess data collection, storage, processing, retention, and consent controls.
1.0 10.0
How important is data protection for this purchase?
Network, application, endpoint, encryption, and security certifications (SOC2, ISO27001), pen test results.
1.0 10.0
Importance of security controls for this engagement.
Availability, incident response, uptime guarantees, credits, support levels.
1.0 10.0
Relative priority for SLAs and support.
Clarity of pricing, licensing model, renewal terms, termination rights.
1.0 10.0
Relative importance of commercial/price factors.
Ease of integration, connectors, data export, portability.
1.0 10.0
Importance of integration capabilities.
Controls for hallucinations, harmful outputs, bias testing, explainability requirements.
1.0 10.0
How critical are model behavior guarantees for this use case.
Relevant industry compliance (HIPAA, GDPR readiness, sector regs) and attestations.
1.0 10.0
Importance of regulatory compliance for this deployment.
Product roadmap, business continuity, model update policies.
1.0 10.0
Weight for strategic longevity considerations.
Optional — calculate externally using (score * weight)/100 per category and sum. Use this field to record the computed total.
Select clauses to include or negotiate into the contract.
Paste sample redline clauses, draft language, or negotiation points you want contracting/legal to propose.
Quick procurement checklist for vendor diligence.
Record negotiation status, stakeholders to involve, deadlines, and action items.
High-level procurement recommendation based on this evaluation.
Mark if this evaluation contains confidential vendor information.
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