Template

Supplier Quality: Incoming Inspection & Nonconformance Form (Interactive Template)

Interactive incoming inspection and nonconformance record that captures part, batch, inspection checks, defect details, disposition, containment actions, and CAPA triggers so teams can catch supplier issues early and close the loop efficiently.

Interactive Tool

Supplier Incoming Inspection & Nonconformance Record

This form standardizes incoming inspection records and nonconformance reporting for supplier-sourced parts. Use it at the receiving dock or inspection station to capture part and lot details, inspection checks and tolerances, defects, disposition decisions, and any containment or CAPA follow-up required. Save each record so it can be queried, reported, and linked to supplier performance metrics.

Enter SKU, drawing number, and revision if applicable.
Internal supplier code or vendor ID.
Purchase order or contract reference.
Lot or batch identifier received with this shipment.
YYYY-MM-DD
Where the parts were received or where inspection occurred.
Total quantity on the delivery.
Number of units inspected during this check.
Select the inspection approach used.
List the checks performed and the tolerances or acceptance criteria (e.g., Dim A ±0.1mm; visual; functional test).
Indicate whether any nonconforming items were observed.
Provide a concise summary of the observed issues.
Choose the category that best fits.
Count of nonconforming units observed.
Attach photos to your supplier case or link them in the CAPA if available.
Choose the immediate disposition for the lot or sampled units.
Describe immediate containment (segregation, hold area, tags, notify production, stop line). Include locations and tag numbers where applicable.
Indicate whether the supplier should be formally notified now.
Date supplier was notified (YYYY-MM-DD).
Select yes if the issue requires a corrective action request to the supplier.
If a CAPA exists, enter its ID or link. Leave blank to create a new CAPA through your workflow.
Give recommended actions, responsible owner, and any immediate test or verification required.
YYYY-MM-DD
Name or role approving the disposition.
Any other context (shipment condition, supplier batch history, prior issues).
Inspector or recorder name.
YYYY-MM-DD
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