Daily Ops KPI Huddle Agenda (15-minute)

{ "Title": "Daily Ops KPI Huddle (15-minute)", "IntroductionHtml": "

Purpose

This 15‑minute huddle keeps shift teams focused on the critical metrics that drive performance: OEE, downtime, and quality. Use the timebox, roles, and preformatted data card to surface problems, assign owners, confirm containment, and decide if escalation is required.

Timebox & Flow

• Quick safety moment — 30s
• KPI snapshot — 2 min (OEE, downtime minutes, quality escapes)
• Top 3 issues review — 8 min (each issue: owner, containment, next action)
• Escalations — 2.5 min
• Quick coaching note — 1 min

Roles

• Facilitator: keeps the huddle on time, calls the data, and assigns actions.
• Data Lead: reads the KPI card or enters metrics into the form.
• Scribe: records owners, containment, and actions in the form for follow up.

Escalation Rule (quick)

If a stop‑work condition, safety hazard, or >15 minutes unplanned downtime without containment exists, escalate immediately to Maintenance or the Duty Manager. For recurring quality escapes or OEE loss >5% vs standard for the shift, escalate to the line supervisor and Quality within the same shift.

Preformatted KPI Data Card (use this for the KPI snapshot)

Shift: ______  Date: ______
OEE: ___%   Downtime (min): ___   Quality escapes (#): ___
Top 3 Losses: 1) ______  2) ______  3) ______

", "SubmitLabel": "Save Huddle", "SuccessMessage": "Huddle saved. Actions and escalations have been recorded for follow-up.", "DataType": "DailyOpsKPIHuddle", "SchemaVersion": "1.0", "Fields": [ { "Key": "huddle_date", "Label": "Date", "FieldType": "text", "Required": true, "HelpText": "YYYY-MM-DD or use local date format" }, { "Key": "shift", "Label": "Shift", "FieldType": "select", "Required": true, "HelpText": "Select the current shift", "Options": [ { "Value": "morning", "Label": "Morning" }, { "Value": "evening", "Label": "Evening" }, { "Value": "night", "Label": "Night" }, { "Value": "other", "Label": "Other" } ] }, { "Key": "facilitator", "Label": "Facilitator (name)", "FieldType": "text", "Required": true }, { "Key": "data_lead", "Label": "Data Lead (name)", "FieldType": "text", "Required": false, "HelpText": "Person who reads/enters KPI card" }, { "Key": "safety_moment", "Label": "Quick safety moment (30s)", "FieldType": "textarea", "Required": false, "HelpText": "One short observation or reminder relevant to the shift" }, { "Key": "oee_percent", "Label": "OEE (%)", "FieldType": "number", "Required": true, "HelpText": "Enter current OEE percent for the shift", "Min": 0, "Max": 100 }, { "Key": "downtime_minutes", "Label": "Downtime (minutes)", "FieldType": "number", "Required": true, "HelpText": "Total unplanned downtime minutes in the shift", "Min": 0 }, { "Key": "quality_escapes", "Label": "Quality escapes (count)", "FieldType": "number", "Required": true, "HelpText": "Number of defects that escaped to the next operation or customer", "Min": 0 }, { "Key": "top_issues_intro", "Label": "Top 3 Issues — brief summary", "FieldType": "textarea", "Required": false, "HelpText": "List the top 3 issues in one line each: '1) issue - primary impact'" }, { "Key": "issue_1_description", "Label": "Issue 1 — Description", "FieldType": "textarea", "Required": false, "HelpText": "Describe the issue briefly (what happened)" }, { "Key": "issue_1_owner", "Label": "Issue 1 — Owner", "FieldType": "text", "Required": false, "HelpText": "Person or role responsible for next action" }, { "Key": "issue_1_containment", "Label": "Issue 1 — Containment (yes/no and brief) ", "FieldType": "textarea", "Required": false, "HelpText": "Immediate steps taken to limit impact" }, { "Key": "issue_1_next_action", "Label": "Issue 1 — Next action and due time/person", "FieldType": "textarea", "Required": false, "HelpText": "Format: Owner - Action - Due (e.g., John - replace bearing - by 14:00)" }, { "Key": "issue_2_description", "Label": "Issue 2 — Description", "FieldType": "textarea", "Required": false }, { "Key": "issue_2_owner", "Label": "Issue 2 — Owner", "FieldType": "text", "Required": false }, { "Key": "issue_2_containment", "Label": "Issue 2 — Containment", "FieldType": "textarea", "Required": false }, { "Key": "issue_2_next_action", "Label": "Issue 2 — Next action and due", "FieldType": "textarea", "Required": false }, { "Key": "issue_3_description", "Label": "Issue 3 — Description", "FieldType": "textarea", "Required": false }, { "Key": "issue_3_owner", "Label": "Issue 3 — Owner", "FieldType": "text", "Required": false }, { "Key": "issue_3_containment", "Label": "Issue 3 — Containment", "FieldType": "textarea", "Required": false }, { "Key": "issue_3_next_action", "Label": "Issue 3 — Next action and due", "FieldType": "textarea", "Required": false }, { "Key": "escalation_needed", "Label": "Escalation needed?", "FieldType": "yesno", "Required": true, "HelpText": "Select Yes if the issue needs to be escalated beyond the shift" }, { "Key": "escalation_reason", "Label": "Escalation — Reason / Notes", "FieldType": "textarea", "Required": false, "HelpText": "Brief reason for escalation" }, { "Key": "escalation_to", "Label": "Escalate to (if yes)", "FieldType": "select", "Required": false, "Options": [ { "Value": "maintenance", "Label": "Maintenance" }, { "Value": "engineering", "Label": "Engineering" }, { "Value": "quality", "Label": "Quality" }, { "Value": "supervisor", "Label": "Line Supervisor" }, { "Value": "manager", "Label": "Duty Manager" } ] }, { "Key": "coaching_note", "Label": "Quick coaching note (1 min)", "FieldType": "textarea", "Required": false, "HelpText": "A short operational or safety coaching point for the team" }, { "Key": "actions_assigned", "Label": "Actions assigned (owner - action - due)", "FieldType": "textarea", "Required": false, "HelpText": "List actions so they are clear for follow-up" }, { "Key": "follow_up_required", "Label": "Follow-up required?", "FieldType": "yesno", "Required": false }, { "Key": "follow_up_date", "Label": "Follow-up date/time", "FieldType": "text", "Required": false, "HelpText": "When will the owner report back or when is the next check?" }, { "Key": "notes", "Label": "Additional notes", "FieldType": "textarea", "Required": false } ] }