AI Pilot Safety & Guardrails Checklist (Interactive)

{ "Title": "AI Pilot Safety & Guardrails Checklist", "IntroductionHtml": "

Use this checklist to confirm the safety, governance, operator, monitoring, and rollback essentials for an AI pilot in manufacturing. Complete the form before launch and update it during operation. Saved submissions create an auditable record for governance, operator training, and scaling decisions.

", "SubmitLabel": "Save checklist", "SuccessMessage": "Checklist saved. Use this record for governance reviews and pilot retrospectives.", "DataType": "ai_pilot_safety_checklist", "SchemaVersion": "1.0", "Fields": [ { "Key": "pilot_name", "Label": "Pilot name", "FieldType": "text", "HelpText": "A short descriptive name for this pilot (system, area, or line).", "Required": true }, { "Key": "pilot_scope", "Label": "Pilot scope (what and where)", "FieldType": "textarea", "HelpText": "Describe the problem, assets, products, shifts, and exact area/process included in the pilot.", "Required": true }, { "Key": "team_lead", "Label": "Team lead / owner", "FieldType": "text", "HelpText": "Primary responsible person for the pilot (name and role).", "Required": true }, { "Key": "start_date", "Label": "Planned start date", "FieldType": "text", "HelpText": "Enter date (YYYY-MM-DD). Use separate change control if dates change.", "Required": false }, { "Key": "data_privacy_consent", "Label": "Data privacy & consent confirmed", "FieldType": "yesno", "HelpText": "Have legal/compliance reviews been completed and necessary consents or anonymization applied?", "Required": true }, { "Key": "data_sources_listed", "Label": "Data sources (list)", "FieldType": "textarea", "HelpText": "List each data source, owner, format, and whether it contains PII or regulated information.", "Required": false }, { "Key": "consent_documents_attached", "Label": "Consent / privacy documentation available", "FieldType": "yesno", "HelpText": "Are the consent forms, data protection impact assessments, or anonymization logs stored and accessible?", "Required": true }, { "Key": "model_acceptance_thresholds_defined", "Label": "Model acceptance thresholds defined", "FieldType": "yesno", "HelpText": "Are clear numeric thresholds or business rules defined for model performance and acceptable error rates?", "Required": true }, { "Key": "model_thresholds_detail", "Label": "Model thresholds & rationale", "FieldType": "textarea", "HelpText": "Specify metrics (e.g., precision, recall, false positive rate), numeric targets, how they map to business outcomes, and who approved them.", "Required": false }, { "Key": "operator_override_plan_exists", "Label": "Operator override & human-in-the-loop plan exists", "FieldType": "yesno", "HelpText": "Is there a documented process for operators to override model outputs or safely stop automated actions?", "Required": true }, { "Key": "operator_override_procedure", "Label": "Override & intervention procedure", "FieldType": "textarea", "HelpText": "Describe the step-by-step override procedure, expected response times, and how overrides are recorded.", "Required": false }, { "Key": "operator_training_complete", "Label": "Operator training completed", "FieldType": "yesno", "HelpText": "Have operators and supervisors been trained on system behavior, limitations, and override controls?", "Required": true }, { "Key": "operator_training_notes", "Label": "Training notes / records", "FieldType": "textarea", "HelpText": "List training dates, attendees, training materials, and where training records are stored.", "Required": false }, { "Key": "monitoring_metrics_defined", "Label": "Monitoring metrics & telemetry defined", "FieldType": "yesno", "HelpText": "Are operational, model-health, and safety metrics defined for continuous monitoring (e.g., false alarm rate, latency, drift, throughput)?", "Required": true }, { "Key": "monitoring_metrics_list", "Label": "List of monitoring metrics", "FieldType": "textarea", "HelpText": "List each metric, its calculation, threshold for alerting, and owner responsible for monitoring.", "Required": false }, { "Key": "monitoring_frequency", "Label": "Monitoring frequency", "FieldType": "select", "HelpText": "How often will metrics be reviewed and automated checks run?", "Options": [ { "Value": "real_time", "Label": "Real-time / continuous" }, { "Value": "hourly", "Label": "Hourly" }, { "Value": "daily", "Label": "Daily" }, { "Value": "weekly", "Label": "Weekly" }, { "Value": "business_hours", "Label": "Business-hours only" } ], "Required": true }, { "Key": "alerts_escalation_path_defined", "Label": "Alerts & escalation path defined", "FieldType": "yesno", "HelpText": "Is there a clear escalation flow when a metric crosses a threshold (who is notified, how, and next steps)?", "Required": true }, { "Key": "escalation_contacts", "Label": "Escalation contacts and roles", "FieldType": "textarea", "HelpText": "List roles, names, contact methods, and expected SLA for response during the pilot.", "Required": false }, { "Key": "rollback_triggers_defined", "Label": "Rollback triggers & rollback plan defined", "FieldType": "yesno", "HelpText": "Are specific, testable conditions defined that will trigger a rollback or stop to the pilot?", "Required": true }, { "Key": "rollback_criteria", "Label": "Rollback criteria (specific triggers)", "FieldType": "textarea", "HelpText": "Describe measurable conditions (e.g., safety incidents, error rate above X, unacceptably high false positives) and the exact rollback steps.", "Required": false }, { "Key": "risk_assessment_completed", "Label": "Risk assessment completed", "FieldType": "yesno", "HelpText": "Has a formal risk assessment (safety, operational, reputational, legal) been conducted and documented?", "Required": true }, { "Key": "risk_rating", "Label": "Risk rating (1 low - 5 high)", "FieldType": "scale", "HelpText": "Rate the overall residual risk after mitigations are applied.", "Required": false }, { "Key": "evidence_notes", "Label": "Evidence notes and links", "FieldType": "textarea", "HelpText": "Describe where supporting documents, logs, recordings, PIAs, and approvals are stored (link or path).", "Required": false }, { "Key": "readiness_decision", "Label": "Readiness decision", "FieldType": "radio", "HelpText": "Governance decision based on the completed checks.", "Options": [ { "Value": "proceed", "Label": "Proceed with pilot" }, { "Value": "pause_rework", "Label": "Pause and rework / address gaps" }, { "Value": "stop", "Label": "Do not proceed - stop pilot" } ], "Required": true }, { "Key": "additional_comments", "Label": "Additional comments", "FieldType": "textarea", "HelpText": "Any other notes for reviewers or future audits.", "Required": false } ] }